- Documentation - - Roads Advisory Panel

Topic	Documents
Understanding the SAON ROADS process	Includes broad overviews of SAON-ROADS for a range of audiences; basic definitions; key diagrams
Participating in the SAON ROADS process through an Expert Panel	Includes all the resources and documentation that those initiating an Expert Panel will need to successfully initiate and complete the ROADS process
Serving on the SAON ROADS Advisory Panel	Includes all of the basic recruitment, on-boarding, workplan, self-reflection and terms of reference required for Advisory Panel members to fully understand their roles and responsibilities in the SAON-ROADS process
Documenting the SAON ROADS process	Includes all of the basic documentation tools of the Integrated Advisory Process
Promoting and developing the SAON ROADS process	Includes everything related to engagement and continuing to develop the tools of the SAON ROADS process

Understanding the SAON ROADS process	Status	Author(s)	Comments
Plain language brochure on the SAON-ROADS process	Complete
Definition of Shared Arctic Variable	Draft	Alice Bradley, Jan Rene Larsen, Lauren Divine, Margaret Rudolf, Sandy Starkweather
Sustaining Arctic Observing Networks' (SAON) Roadmap for Arctic Observing and Data Systems (ROADS)	Published	Starkweather et al
Shared Arctic Variable Framework Links Local to Global Observing System Priorities and Requirements	Published	Alice Bradley et al
Short video on the SAON-ROADS process			Due date is AOS 2026
Standard slide deck on the SAON-ROADS process
Graphics library	Partially Complete	Sandy Starkweather et al	Each of the graphics should have an explanatory text
Poster		Divine et al
Mobilizing Funding Support for Expert Panels in the SAON ROADS process	Draft	Sandy Starkweather, Volker Rachold
(Some of the above is now combined into the “Process/User Toolkit Booklet”)	Draft	Alice Bradley, Heidi Sevestre, Jan Rene Larsen, Margaret Rudolf, Sandy Starkweather

Participating in the ROADS process through an Expert Panel
Guidelines for Expert Panels. Phase I and II	Version 1.0. Draft for Phase I Draft for Phase II
Guidelines for Expert Panels. Phase III	Draft	Alice Bradley, Izuchukwu O Ezukanma (Izu), Jan Rene Larsen, Lauren Divine
Guidelines for Expert Panels. Phase IV	Draft	Alice Bradley, Jan Rene Larsen, Lauren Divine, Margaret Rudolf, Sandy Starkweather
Integrated advisory process evaluation	Draft	Sandy Starkweather
Starter kit	To Do	Margaret Rudolf
Funding considerations for SAON-ROADS Expert Panels	Initiated	Alice Bradly, Sandy Starkweather
Charge to ROADS Expert Panels	To Do
Recommended Terms of Reference for ROADS Expert Panels	To Do
Boilerplate Statement of Work for compensated Experts	Initiated	Lauren Divine
Understanding Co-Production of Knowledge and Equitable Engagement Principles	Initiated	Alona Yefimenko, Margaret Rudolf
(Some of the above is now combined into the “Process/User Toolkit Booklet”)	Draft	Alice Bradley, Heidi Sevestre, Jan Rene Larsen, Margaret Rudolf, Sandy Starkweather

Serving on the SAON-ROADS Advisory Panel
Mandate of the SAON ROADS Advisory Panel	Complete
Terms of Reference of the SAON ROADS Advisory Panel	Complete	Christine Barnard, Helen Joseph
Workplan for the ROADS Advisory Panel	Living Document		To be updated
Understanding positionality in ROADS AP Evaluation	Initiated	Margaret Rudolf
Call for ROADS Advisory Panel	Complete	SAON Board
Membership List	Living Document	Secretariat

Documenting the SAON-ROADS process
SAON ROADS Preamble	Initiated
Phase Documentation
Phase I documentation - Expert Panel proposal	Version 1.0. Draft
Phase II documentation - Relevance and benefits	Version 1.0. Draft
Phase III documentation - Observing Requirements / Data Requirements	Draft
Phase IV documentation - Implementation	Draft
(The above is now combined into the 'Arctic ROADS Process Workbook (template)')	Draft
Phase Evaluation
Phase I Evaluation Form	Final (Version 25AUG2025)	Christine Barnard, Lauren Divine, Margaret Rudolf, Sandy Starkweather
Phase II Evaluations Form	Final (Version 25AUG2025)	Christine Barnard, Margaret Rudolf
Phase III Evaluations Form	Initiated
Phase IV Evaluations Form
Other
External documents	Bibliography		Consider moving to Zenodo
Glossary, acronyms and abbreviations	Draft

Promoting and developing the SAON-ROADS process
Engagement Plan	Initiated	Sandy Starkweather
Indigenous Community Engagement Strategy	To Do
Arctic Observing Summit (AOS) ROADS Advancement Plan	To Do

Presentations (PowerPoint):

Presentations (Youtube):